Residentail Colleges and Housing Services Section

Dormitory Cleaning Notice

Asia University Student Dormitory Cleaning Notice

In accordance with Guidelines for Student Accommodation Application and Management, specifically Point 11 Subsection 2 and Point 17 Subsection 4, the Housing Services Section reminds all residents that good hygiene and a clean environment is own responsibility, and that ensuring cleanliness is a collective effort.

Dormitory "Check-in" Cleaning Confirmation:
►When checking in, please make sure that your room is in a clean condition (including beds, personal seats, closets, storage spaces, floors, bathroom toilets, sinks, bathroom partitions, tiles, drainage holes in bathroom floors, and windows), and that there are no items left behind by the previous occupants (including hooks, sticky mirrors, posters, stickers, and mats), and you can check the standard of cleanliness (Form Download→ Cleaning Standard).
►Should you find your room unclean at check-in, report immediately to the dormitory counter, for cleaning arrangements. Failure to report at check-in assumes acceptance of the room's cleanliness.

Dormitory "Leaving / Withdrawing" Cleaning Confirmation:
►The room cleanliness inspection standards are outlined in the attached document. The main parts to be inspected are: door panels, bathrooms, toilets, bed, under the desk, the space between the bed and the bookcase, bookcases, low cabinets and closets must be cleaned and completely emptied.
►When leaving the dormitory at the end of the first semester, lockable cabinets may be used for storage, but they must be locked; items placed in unlocked cabinets are considered abandoned.
►When leaving the dormitory at the end of the second semester, all room attachments (e.g., hooks, sticky mirrors, posters, stickers, foot mats) must be removed.
►When withdrawing the dormitory, all room attachments (e.g., hooks, sticky mirrors, posters, stickers, foot mats) must be removed.
►Before leaving the room, you must record a video tour of the room, starting at the room door plate, which will be retained for at least one year. The last person to leave the room is responsible for locking the door to protect the rights.
►The dormitory staff will conduct a full inspection after the dormitory has been emptied. If there are any dirty, leftover items or unattended garbage in the common areas of the room or bathrooms, the dormitory staff will take a "full room deposit".

Dormitory Cleaning Q&A
Q: My roommate left/withdrawn out later than me, do I need to clean the common areas of my dormitory?
A: Yes. The common space or the empty beds of the room need to be maintained by residents of this room, so everyone needs to clean the room area (including the common area). If residents fail the room cleanliness inspection at the end of the semester and don't provide the video taken when leaving the dormitory, whole residents of this room will need to pay the fee for the failure of cleanliness, and the "full room deposit" will be adopted.

Q: Why are deposit fees so high?
A: This fee is based on Point 11 Subsection 2 of Guidelines for Student Accommodation Application and Management, every resident has signed a letter of consent to stay in the dormitory and is willing to abide by the regulations of the " Guidelines for Student Accommodation Application and Management" and the " Guidelines for Dormitory Living Norms and Implementation" of the University, so the residents will double-check that they meet the standards of cleanliness when they leave/withdraw of the dormitory.

Q: If the inspection fails, can I be notified to come back for cleaning?
A: Unfortunately, no. The dormitory will be closed after an inspection of the dormitory's cleanliness. During the summer and winter vacations, the dormitory will be cleaned, disinfected, and the equipment will be inspected and maintained, and provide a dormitory to the summer and winter vacations of the students and campers, above works couldn't wait you to return school to clean up the room and carry out the inspection again, therefore, please make sure that residents finish the dormitory cleanliness before leaving the dormitory.

Dormitory Fees & Charges Standards

Dormitory Fees & Charges
Items	Fees	Note
4-person room	NT$12,500 per person per semester	This fee does not include electricity charges, housing deposit and winter/summer vacation fees.
2-person room	NT$14,300 per person per semester	►This fee does not include electricity charges, housing deposit and winter/summer vacation fees. ►2-person rooms are available for graduate students only.
Electricity charges	NT$500 per person per semester
Housing deposit	NT$1,000 per person per academic year	The student will only return after a full academic year of residence (academic year according to the school calendar), except in the case of leave of absence, retirement, transfer or internship.
Winter/ Summer vacation	►General Students: NT$150 per night. ►Residential for "on-campus" Internship/Independent Study/Research Approval in winter/summer vacation: NT$75 per night. (The departmental certificate on the back of the application form must have a signature)	For details, please visit the Housing Services Section website→Housing News→"Winter/Summer Vacation Housing Application Announcement", published in May and December of each academic year.
Chinese language center student	Dormitory fees, including electricity charges, are NT$8,700 per quarter (12 weeks), and a NT$1,000 housing deposit is required.	Early arrivals or late check-out will be charged NT$150 per night.

Housing fees for applying during the semester: Payment (NT$)
Items	01~06 weeks	07~12 weeks	13~18 weeks
4-person room	12,500	8,333	4,167
2-person room	14,300	9,533	4,767
Electricity charges	500	334	166

Housing fees for Check-Out during the semester: Refund (NT$)
Items	01~06 weeks	07~12 weeks	13~18 weeks
4-person room	8,333	4,167	0
2-person room	9,533	4,767	0
Electricity charges	334	166	0

 

Asia University Repair of Student Dormitory Facilities

1. After filling out the Repair Report System (hereinafter referred to as the system) to report the repair of student dormitory facilities, the Office of General Affairs or the Office of Information and Communication Technology will arrange for the staff to come to the dormitory to make the repair. All repairs must be scheduled, and the normal maintenance hours for the Office of General Affairs are 09:00-12:00 and 13:30-17:00 Monday through Friday, no notification of repair time to residents, so please be patient.

2. Fill in the System can't use emoticons or special characters, to avoid the system can't read and sent. Please be sure to leave complete contact information and a detailed description of the problem (can be photographed and uploaded), so that the maintenance staff can quickly grasp the situation, such as filling out the information does not fit, will not be accepted.

3. After completing the system to fill, inform the roommates and clean up the personal belongings in the room to avoid misunderstandings, privacy concerns, or the dust from the maintenance to stain these.

4. Maintenance staff will enter the dormitory irregularly for inspection and repair (wearing undershirts for identification) and will be accompanied by dormitory staff. Dormitory staff will knock on the door twice to inform of the repair, open the door is the room's student, or the dormitory staff if no one in the room answers, and then enter the room to make the repair. Students are reminded to dress appropriately.

5. Repair items do not include water dispensers and washers/dryers. If you need to repair these, please report it to the floor leader or the counter so that the manufacturer can be notified.

6. For the progress of repairs, please go to Campus Entrance → [Repair Report System] → [Repair Case Inquiry] → [Inquiry]. If you have an emergency repair situation, special repair needs, or a repair report that has been outstanding for more than 5 days, please contact the dormitory counter for assistance.
 

Dormitory Life Common System

Dormitory roll call online system directions：Press Here

Leave of Absence Process Online：Press Here

Washing machine usage status directions：Press Here

FAQ of Dorm Network：Press Here

Contact

Problem	Unit	Service Time	Contact Information
1. Not sure which office can help. 2. Mail, Package issues.	Asia University Switchboard	Monday ~ Sunday, 08:00~21:00.	+886-4-23323456 ext.3330
Accommodation application, check-out, change of beds, etc.	Housing Services Section	Monday ~ Friday, 08:00~17:10. Closed on Saturdays, Sundays, and national holidays.	E-mail: dss@asia.edu.tw Please use the "Asia University Student Mailbox" to email. ext.3263 Fax: +886-4-23321028
Room problem	Gratitude Hall (Dorm1)	24 hours on duty (Excluding summer and winter vacations)	ext.6524; Dedicated phone line: +886-4-23399516
	Blessing Hall (Dorm2)		ext.6527; Dedicated phone line: +886-4-23398261
	Dreamweaver Hall (Dorm3)		ext.6528; Dedicated phone line: +886-4-23397593
	Summit Hall (Dorm4)		ext.6525; Dedicated phone line: +886-4-23393167
Dormitory repairs	Office of General Affairs	Monday ~ Friday, 08:00~17:10. Closed on Saturdays, Sundays, and national holidays.	Login Campus Information Portal→ Maintenance Report System
Payment of fees and bills, etc.	Cashier Section		ext.3351
Check-up, Chest X-Ray, etc.	Health Center		ext.3251

FAQ about Dorm

Q&A about Dorm